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Resignation Letter Format

This article about resignation letter format will guide you to write the resignation letter and which things to be included in your resignation letter. When writing a resignation keep in mind that your letter should be brief, to the point and convey the correct things or factual things. You should write clearly in your letter that you are going to resign and don’t forget to mention your resignation date as it will help your employer or immediate boss to manage your replacement.

You can also include some other things in your resignation letter that why you are resigning and you have liked the opportunity which was provided to you, but if it required no need to write it.


Resignation Letter Format Sample

Provide Your Contact Information

First Name Last Name

Provide Your Address

Mention City, Zip, Postal Code

Include Phone Number

Include Email Address



Employer Contact Information





City, State, Zip Code



Dear Mr. / Ms/ Last Name,

First Paragraph

In this first paragraph, you should mention clearly that you are going to resign and don’t forget to mention your resignation date clearly to your immediate boss or employer.

Middle Paragraph

The middle paragraph of your letter should include the things like how you enjoyed working in the company or organization and how you enjoyed working with your co-workers and colleagues. You can also give thanks for the opportunities the company has provided you to work with them.

Last Or Final Paragraph

You can conclude your resignation by thanking your employer or immediate boss once again and if required you can offer your help during the transition period or remaining days of you in the office but this is optional. Don’t promise which you can’t deliver.


Sincerely Yours,

Signature (If it printed or hard copy letter)

Typed Signature


You can also send your resignation to your immediate boss or employer through email, so below you will find the tips and format for email resignation message.


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Tips To write Email Resignation Message

In many cases in the corporate world, it’s not viable to resign in person from your job. Whenever you need to resign via email please mail it sure that the resignation email should be polite and professional and it should contain all your necessary information related to resignation.

Few tips and suggestions to write resignation email, which you can follow while writing resignation email, but before sending this email try to inform your employer or boss in person.

Below you can find email resignation tips as well as samples and templates for various situations:

Provide Two Weeks Notice:

It’s recommended to provide two-week resignation notice as it is considered standard also in your resignation email. It may happen that sometimes it not possible to provide two-week notice in that situation provide as much time as you can to your current employer or organization. This will certainly help you to build the sound and positive relationship with your employer.   

Provide Clear Email Subject Line:

It’s always good to provide clear email subject line in your email resignation email. You can provide title as -“Resignation followed by your name”, in this way your employer will easily know what email is all about.

Specify Resignation Date:

It is a good practice while writing the resignation letters or email you should always provide your resignation date, this will help your employer or immediate to have a clear sense of your resigning plans and he can manage another option during this period.

No Need To Provide Details:

You don’t need to provide the details of why you are leaving the job, just keep your resignation email brief and to the point. No, need to give information about what will be your next job, new employers name etc.

Express Gratitude:

You can always provide your gratitude and thanks to your company or organization for providing you the opportunity to work with them. It may happen that you are not happy with the company but still, also you don’t need to express your complaint or use any negative words in your resignation email, as it will create a bad impression of you in the eyes of your employer. Always leave the company on a positive note as you may need a recommendation from your current employer who knows when you and your employer cross the paths in future.

Offer Your Help:

As you are resigning but you must always offer your employer a helping hand, you can help your employer with finding the right candidate you can also help your employer to train the selected candidate. This will build your image during this transition period.

Clear Your Queries:

Resigning a job also offer you the opportunity where you can clear your queries related to a job like further compensation and benefits which company can provide you. You can also ask your employer for last paycheck and many similar benefits.

This resignation email you can send to both your employer and human resource section, as human resource development will answer most of your queries while resigning the job.

Provide Your Contact Information:

It’s always advisable to provide your contact and further information like your email and phone number to your current employer as it will help them to be in your contact if they need your further assistance or help. This is really important if you are leaving the job right away or on immediate notice.


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Below are the Resignation Email Samples, Templates, and Examples

With the below examples you can review them and get the appropriate help while writing the email resignation, the below examples will help you out with proper framing and using appropriate things in your resignation email:

Email Letter of resignation Sample:

This type of email resignation can be used when you have made your mind to resign from the employment.

Email resignation With Two Week Notice:

You can always use this type of email resignation when you wish to give your employer a two-week notice and tailor it to fit as per your circumstances.

Resignation Email With Subject Lines:

In this category of email resignation you can provide your employer with subject lines and in this category, you will find the examples of this kind of emails. This section will also provide you with the help on how to provide a resignation email to the employer.

Email Farewell Message:

You can use this type of email resignation when you want to know your colleague, clients and your connection to that you are resigning from the particular post from the particular company.

Resignation Announcement:

You can this type of resignation email when you wish that your co-workers should also know about your resignation. You can send a personal email to the person and every colleague rather than sending the same email to each and every one.    

Formatted Email Resignation Message Example:   

It’s always advisable to announce your resignation personally, but in certain circumstances, if it’s not possible you can use email resignation and keep it simple, brief and to the point.

Now we will see the simple examples of each of the resignation email messages discussed above:


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Email Letter of Resignation Sample

Email Subject Line: Resignation – Mention Your Name

Dear Mr./Ms. Last Name:

Please accept this message as my notification of resignation from the XYZ company, which will be effective from 15th of this month.

I really appreciate the opportunities which I got in XYZ company and the guidance and support I got from you during my tenure. My best wishes are always with the company for its further success in future.

Please inform me of my latest schedule of work till my resignation date, If I can assist any way during this transition period, please let me know.

In future you can always contact me on my non-work email – firstname@email.com, or on my cell number – XXX-AAA-ZZZZ.


Your Name

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